[00:07:04]
[00:07:05]
WE'LL CALL THIS, UH, SPECIAL MEETING TO ORDER.WE'LL START WITH FLAG STATES DEPUTY, WOULD YOU CALL THEM? I DON'T DUNNO HOW TO DO THIS.
UM, SO I'VE BEEN THINKING ABOUT, UM, HOW WE'RE GONNA MANAGE SOME OF THIS BECAUSE AS YOU GUYS KNOW, THERE'S, THERE'S SOME KEY PERSONNEL ELEMENTS THAT, UH, WE HAVE TO MAKE THIS.
UH, SO THIS IS, THIS IS A PUBLIC WORK SESSION.
UH, SO I THOUGHT THAT WE WOULD CONTINUE ALONG, UH, GOING THROUGH THE BUDGET LINE BY LINE, BUT RECOGNIZE THAT THERE'S A COUPLE THINGS THAT WE'RE GONNA HAVE TO PUT IN THE PARKING LOT AND ADDRESS AN EXECUTIVE SESSION.
SO I JUST WANTED TO, TO PUT THAT OUT THERE.
BEFORE, BEFORE WE GET STARTED, WE WILL HAVE THE OPPORTUNITY TO DISCUSS SOME OF THOSE.
UM, BUT I FIGURED LET'S, LET'S DO AS MUCH AS WE CAN, UH, IN THE PUBLIC WORK SESSION.
AND THEN IF WE HAVE TO GO IN AND OUT OF EXECUTIVE SESSION, WE CAN.
BUT I'D LIKE TO PUSH THAT FURTHER, FURTHER DOWN AS WE CAN.
I BELIEVE WHERE WE LEFT OFF WAS THE, UH, UH, WE FINISHED THE HIGHWAY BUDGET, IF I'M NOT MISTAKEN.
AND WE'RE MOVING INTO THE REVIEWING THE ENTERPRISE ON PAGE 37.
SO I BELIEVE THESE ARE, THESE ARE DIVIDED UP, SO THEY'RE DIFFERENT AREAS OF, OF OPERATIONS.
UH, THE FIRST IS, UH, REVENUES.
SO, UM, WE'RE LOOKING AT, UH, A LITTLE BIT OF AN OPTIMISTIC APPROACH, UH, IN SOME OF OUR, UH, GOLF COURSE REVENUE LINES.
UM, WHICH I THINK IS CONSISTENT WITH THE TRENDS THAT WE'VE BEEN SEEING LATELY.
UH, THEN WE GET TO, UH, THE PERSONAL SERVICES LINES FOR GOLF COURSE, UM, MAINTENANCE.
THIS IS THE BUILDINGS GROUND STAFF THAT WORK AT THE, UM, AT THE GOLF COURSE.
AND WE DID REDUCE, JUST INTERJECT FOR ONE SECOND.
GOING FORWARD, I KNOW ONE FREQUENTLY IN THE PAST WHEN WE'VE ASKED QUESTIONS ABOUT DIFFERENT AREAS, AND I DON'T KNOW IF THIS IS SOMETHING FOR THE FUTURE, JUST PATH THAT YOU'D BE ABLE TO DO.
[00:10:01]
WHEN WE HAVE THE PERSONAL SERVICES LINE, ESPECIALLY FOR SOME OF THE AREAS LIKE THE GOLF COURSE MAINTENANCE, IS THERE A WAY FOR YOU TO PUT IT IN, UM, WHAT IS ACADEMIA TERM FTES? IN OTHER WORDS, WHAT DOES THAT CONVERT TO? AS FAR AS NUMBER OF INDIVIDUALS? MM-HMMI MEAN, I MEAN THAT'S LIKE SOMETHING FOR THE, FOR THE FUTURE.
I KNOW, BECAUSE THAT MIGHT TAKE A LITTLE BIT OF DOING, BUT I THINK THAT WOULD BE HELPFUL.
THERE'S, THERE'S ACTUALLY A SALARY IN WAIT SCHEDULE THAT SUPPORTS ALL THIS YES.
IT WOULD, BUT IS THE CO OKAY TO MERGE THAT? YOU KNOW, SO WE CAN SEE THAT? 'CAUSE IT'S DIFFICULT TO, TO CROSS-REFERENCE AND GO TO THAT, UM, ESPECIALLY WHEN YOU'RE LOOKING YEAR TO YEAR, RIGHT? I MEAN, THE SHORT ANSWER IS YES.
THE LONGER ANSWER IS WHAT'S GONNA BE MOST BENEFICIAL FOR MM-HMM
THE DISPLAY, I DON'T KNOW THAT WE NECESSARILY WANNA PUT IT INTO THE BUDGET FORMAT ITSELF, BUT WE CAN CERTAINLY PROVIDE SUPPORTING SCHEDULES THAT ARE EASIER TO UNDERSTAND THAN THAT SPREADSHEET.
IF WE CAN GIVE SUPPORTING SCHEDULES TO THE BUDGET.
BUT CERTAINLY WE CAN DO THAT FOR, AND IT'S NOT NAMES OR WHATEVER.
JUST LIKE, YOU KNOW, THAT'S, THAT THAT EQUALS 2.3 PEOPLE OR THAT'S FOUR PEOPLE OR THAT'S WHATEVER.
AND WE CAN ACTUALLY DO IT IN THE NEXT WEEK SO THAT YOU CAN TAKE A LOOK BEFORE THE ACTUAL ADOPTION OF THE
I DIDN'T, IT WAS JUST A SUGGESTION FOR THE FUTURE.
IT DIDN'T HAVE TO BE NOW SLOW ANYTHING DOWN.
WAS JUST A SUGGESTION FOR FUTURE.
SO WE, YOU'LL SEE THAT WE DID, UM, REDUCE THE, UH, UH, PART-TIME BUDGET AND THAT WAS JUST TAKING A LOOK AT, AT PREVIOUS YEARS AND HOW MUCH THEY HAD USED.
OF COURSE, WE WENT TO THE PRE PANDEMIC, UH, NUMBERS TO GIVE, GET A BETTER HANDLE ON THAT.
UM, AND THEN, UH, GOLF OPERATIONS, THAT'S A STAFF THAT IS, UH, UNDER, UH, YOUTH REC AND SENIOR SERVICES PAGE 39.
UH, THAT'S OUR, THAT SERVICE AND, UH, TRANSFER OTHER, OTHER CLIENTS.
SO THE, THE PERSONNEL SERVICES PART-TIME FOR GOLF OPERATIONS IS GOING UP QUITE A BIT.
SO THAT WOULD BE AS A RESULT OF RETIRE, YOU KNOW, THE TYPICAL THINGS WE HEAR.
SO THAT'S GONNA BE A SHIFT THERE.
THEY'RE ANTICIPATING HIRING A LOT MORE PART-TIME STAFF THAT WOULD BE ABOUT, UH, 15, 18% INCREASE.
AND I, I THINK PART OF THAT IS, IS INCREASE IN WAGES OF COURSE.
BUT YEAH, I THINK THEY ARE ANTICIPATING, UH, A HIGHER HIRING FOR THE OPERATION STAFF.
I NOTICED THERE ARE LESS
SO MAYBE IT'S IN CONJUNCTION, RIGHT.
THE MEMBERSHIP PIECE WE'RE GONNA GO UP.
IT'S HARD, AGAIN, WHEN EVERYTHING'S SO SPREAD OUT, I KNOW WE'VE TALKED, UM, THE AUDITOR OR WITH THE, UM, ACCOUNT IN THE PAST TO SEE HOW WE CAN ALMOST MERGE AFTER THE FACT AGAIN TO MERGE SOME OF THESE THINGS AND SEE NOT BASED ON THESE CATEGORIES WHERE YOU HAVE TO PUT THEM FOR THE BUDGET, BUT BASED ON EVEN IN AN AREA TO SEE SOME OF THE INFORMATION SIDE BY SIDE BY SIDE AS A REPORTING DOCUMENT.
UM, OR AS, AND THIS IS A GREAT LIKE PLANNING TOOL, BUT THEN AS IT GOES ALONG IN THE YEAR, I KNOW IN THE PAST WE'VE TALKED ABOUT HAVING MORE, UM, MONTHLY REPORTS AND THINGS STRUCTURED IN A WAY THAT WE CAN MONITOR BETTER AS WE GO OUT.
YOU KNOW, GO THROUGH THE YEAR IF YOU, THAT'S DEFINITELY ONE OF THE GOALS KIM AND I HAVE IS TO, IF NOT MONTHLY, AT LEAST QUARTERLY, HAVE A FORMAL DOCUMENT THAT GETS SENT TO EVERYBODY SO THAT WE CAN STAY BETTER ON TOP OF THINGS.
SO IF YOU HAVE SUGGESTIONS OR THINGS THAT HAVE WORKED IN THE PAST, JUST SEND 'EM ALONG, WE'LL COME UP WITH SOMETHING OR WE'LL INCORPORATE THAT.
BUT IT'LL DEFINITELY BE A LIVING DOCUMENT THAT WILL CHANGE.
BECAUSE RIGHT NOW THERE DOESN'T SEEM TO BE MUCH IN THE WAY OF MAINTENANCE SET A MONTH TO MONTH OR QUARTER TO QUARTER BASIS.
IT JUST, SO WE'LL JUST GET THE OBSERVATION OVER, OVER BUDGET, WHAT DO WE DO WELL, SO WE'LL WAIT FOR THAT.
WE'VE BEEN TALKING ABOUT THAT FOR A WHILE.
THOSE DOCUMENTS, THOSE ARE SOMETHING WE TOOK AS THE BUDGET MEETINGS WITH THE SUPERVISOR.
THAT KIND OF SHOWS PAT HAD BUILT IT OUT WITH LIKE A FIVE YEAR COMPARISON.
JUST TO QUICKLY GO THROUGH, WE JUST DON'T WANNA OVERLOAD EVERYBODY WITH INFORMATION, BUT IF YOU THINK IT'S HELPFUL WE COULD GET YOU A SET FOR EACH DEPARTMENT AND THAT JUST KIND OF SHOWS YEAH.
THE DEPARTMENTS DO GET A MONTHLY REPORT.
IT'S SORT OF, IT'S VERY DETAILED ALMOST TO THE POINT OF BEING TOO DETAILED.
MAYBE THAT'S WHY SOME PEOPLE DON'T NECESSARILY PAY SUPER CLOSE ATTENTION.
'CAUSE IT'LL LITERALLY GO KBS, WHICH IS THE ACCOUNTING SYSTEM LINE BY LINE BY LINE, WHICH IS GREAT TO A CERTAIN EXTENT.
BUT IF IT'S A 30 PAGE REPORT, PEOPLE ARE SO BUSY, THEY'RE REALLY NOT GONNA LOOK AT THAT.
SO WHAT WE WANT TO DO IS INCORPORATE THAT REPORT AND JUST COME UP WITH
[00:15:01]
BA BASICALLY LIKE A DEPARTMENT HEAD SUMMARY MM-HMMTHAT'LL DO SOME OF THE WORK FOR THEM TO SAY, HEY, YOU NEED TO FOCUS ON THIS, THIS AND THIS LINE.
'CAUSE YOU'RE EITHER GETTING CLOSER, YOU'RE PROJECTED TO GO OVER.
SOME DEPARTMENTS ARE GOOD ABOUT LOOKING AT IT HIGHWAY AND B AND G WHEN GAS SPIKED.
THEY CAME EARLY AND JUST SAID, WELL, WE'RE TRENDING TO GO WAY OVER ON GAS.
WHAT ARE WE SUPPOSED TO DO? MM-HMM
SO AT LEAST WE WERE ABLE TO DISCUSS IT.
I MEAN, IT'S REALLY NOT MUCH YOU CAN DO.
THEY NEED GAS FOR THEIR CARS, BUT AT LEAST WE ARE ABLE TO SAY, HOLY COW, WE'RE GONNA BE A HUNDRED THOUSAND DOLLARS OVER BUDGET KNOWING THAT GOING IN THREE, FOUR MONTHS AHEAD OF TIME.
SO THAT'S DEFINITELY ONE OF THE GOALS WE HAVE, IS TO MAKE BETTER REPORTING SO THAT EVERYBODY ACROSS THE BOARD CAN HAVE A BETTER LOOK AT WHAT'S GOING ON AND UNDERSTAND WHY OR WHY NOT.
SO I THINK THAT BRINGS US TO PAGE 40 AND THESE LOOK TO BE THE REVENUE AT ICE ARENA AND THOSE AND THE DIFFERENT CHANGES THAT'S BASED ON ACTUALS FROM THIS YEAR OR IT WAS, UH, BOTH ACTUALS AND THE LOOK BACK AT THE FIVE YEARS.
SO WE WENT BACK TO 2018 JUST SO WE WERE ABLE TO SEE HOW THINGS WERE TRENDING BEFORE COVID AND THEN HOW WE HAVE OR HAVE NOT COME OUT OF COVID.
I MEAN THAT'S WHERE SOME OF THE REC ITEMS WE SAW THAT WE WERE BEING PROBABLY TOO OPTIMISTIC IN THE PAST.
SO WE WANTED TO BRING THAT BACK TO SOME SENSE OF WHAT WE'VE SEEN.
MOVING ON TO PAGE 41, UM, ALSO IS BROKEN DOWN, UH, MUCH LIKE WE HAVE A GOLF COURSE, UH, MAINTENANCE AND OPERATIONS SPREAD OVER INTO RELEVANT DEPARTMENTS NOW I THINK SIGNIFICANT CHANGES.
AND THEN PAGE 42 IS THE, UH, THE DEBT SERVICE AND TRANSFERS OTHER FUNDS.
TOO MUCH EXCITING ON THAT PAGE.
AND THEN THAT BRINGS US TO, UM, SPECIAL DISTRICTS BUDGETS, PAGE 43.
UM, AND THIS STARTS OUT WITH, UH, WITH STREET LIGHTING.
SO THIS IS, THIS IS A SIGNIFICANT INCREASE.
UM, I THINK THIS IS ONE OF THE LINES THAT WE WERE OR SIGNIFICANTLY OVER BUDGET, UH, IN 2022.
UM, I THINK PART OF THAT IS THE, UH, UNANTICIPATED DELAY IN THE LE PROJECT.
UM, SO HOPEFULLY, UH, WE'LL BE REALIZING SOME SAVINGS AS A RESULT OF THAT PROJECT.
UM, BUT WE, WE BUDGETED CONSERVATIVELY ON, ON THIS.
AND THEN, UM, THE SAG AND NATIONAL GRID INCREASES, UH, WHICH WE ANTICIPATED WE BEEN ABLE TO DISCUSS TO SOME DEGREE.
UH, SO THAT BRINGS US TO PAGE 44, THE TOWN HYDRANT FUND.
A COUPLE OTHER ITEMS THAT, UH, HAVEN'T SEEN A GREAT DEAL OF VARIANCE OVER 2022.
UH, AND THEN ON PAGE 45, THIS IS OUR, UH, OUR INSURANCE FUNDS.
UH, AND UH, WE DO HAVE SOME CHANGES.
UH, THE EXCESS INSURANCE, THIS IS THIS FIRST LINE HERE.
UH, THIS IS OUR, OUR SELF INSURANCE FUND.
AND THAT WAS SOMETHING THAT LISA HAD SUGGESTED THAT WE INCREASE JUST BASED ON SOME OF THE THINGS WE HAD SEEN IN THE PAST.
AND THAT JUST NEEDED SOME ADJUSTING MOVING FORWARD TO BE BETTER PREPARED.
AND THEN, UM, WE ALSO INCREASED, UH, THE, UH, MISCELLANEOUS THIRD PARTY CLAIMS, UM, BY A HUNDRED THOUSAND.
AND THEN WORKERS' COMP, UM, WE INCREASED SIGNIFICANTLY AS WELL.
AND THE BASIS FOR THAT WAS YES, THAT WAS BASICALLY TWO THINGS.
WE HAVE SEEN AN INCREASE IN THE NUMBER OF CASES THAT ARE PRESENTED.
UM, BUT ALSO IN THE PAST IT DIDN'T REALLY SEEM LIKE THERE WAS A METHODOLOGY TO FUND THE ACCOUNT.
IT WAS JUST THE MONITORING OF THE BALANCE IN THE BANK ACCOUNT AND OH, WE'RE GETTING LOW, LET'S GIVE IT MORE MONEY.
[00:20:01]
DO IS GET A BETTER IDEA OF WHAT'S GOING ON SO WE CAN ACTUALLY BUILD A FUND PROACTIVELY AND UNDERSTAND HOW MUCH WE'RE GONNA HAVE TO TRANSFER AS OPPOSED TO BEING REACTIVE AND SAYING, WELL THESE CLAIMS ARE COMING IN, WE NOW NEED TO THROW SOME MONEY OVER.SO YOU DON'T ANTICIPATE HAVING TO KEEP IT AT THAT LEVEL, DO YOU? UH, IT'S TOO EARLY TO SAY, BUT I WOULDN'T EXPECT IT.
THIS IS TO GET IT BACK TO WHERE IT PROBABLY SHOULD HAVE BEEN.
UM, BUT SOME OF THE CASES HAVE BEEN PRETTY HIGH RECENTLY.
AND THE REST OF THAT PAGE, UM, UH, REALLY THE BIGGER CHANGES, THOSE ARE, THOSE ARE AGAIN TRANSFERS TO, TO OTHER, IF YOU HAVE ANY QUESTIONS ON THOSE, I WOULD DEFER THEM TO KIM
THAT BRINGS US TO, UH, FIRE DISTRICT.
UM, OF COURSE WE DID HAVE THE, UH, FIRE DISTRICT, UM, PUBLIC HEARINGS.
UH, THEY WERE ABLE TO PRESERVE THEIR CASES.
UM, SO, UH, WE DID, UH, I DID INCLUDE, UH, WITH THE EXCEPTION OF ARMOR, UM, THE INCREASES THAT THEY ASKED FOR.
AND THEN WE BROUGHT ARMOR IN AT AN INCREASE.
I WAS, YOU KNOW, ROUGHLY CONSISTENT WITH, WITH THE REST OF THE FIRE COMPANIES.
SO WE, UH, THAT WE'RE AFTER THAT, ANY DISCUSSION ON FIRE COMPANIES TO THE SEWER DISTRICT.
AND I THINK THESE WERE, THESE WERE REALLY, UH, FIXED COSTS.
THERE WASN'T MANY CHANGES YEAR OVER YEAR THAT I RECALL DISCUSSING.
NOR DO I SEE MUCH SIGNIFICANT CHANGES GOING THROUGH THE VARIOUS S ANY QUESTIONS OR S ON SEWERS THAT WILL BRING US TO THE WATER DISTANCE, WHICH APPEAR TO BE EQUALLY AS, UH, PEOPLE AS BORING AS A SEWER DISTRICT.
UM, WHAT'S THE SCHEDULED, UM, PAYOFF TIME OF THE DEBT THAT WE HAVE AND WHAT'S THE, DO WE KNOW WHAT THE CURRENT BALANCE IS? BALLPARK? I DON'T KNOW OFF THE TOP.
LEMME JUST THE FUTURE BACK BECAUSE I KNOW YEAH, A COUPLE OF THE BONDS ARE COMING.
23, 1 WAS PAID OFF, 24 WAS ANOTHER ONE.
I DON'T HAVE THEM BY HEART, BUT THAT'S ONE OF THE THINGS I WANNA MAKE SURE THAT WE GET IN FRONT OF, GET TO THE BOARD SO THAT WE CAN LOOK DOWN THE ROAD A COUPLE YEARS FROM WHEN WE WANNA GO NEXT TO BOND.
UM, THE FACT WE HAVE OUR FUNDS SORT OF ALLOWS US TO POTENTIALLY DELAY THAT BOND FUNDING IF WE NEED IT.
UM, OBVIOUSLY WITH THE RATE'S HIGHER, WE DON'T WANNA HAVE TO DIVE IN IF WE DON'T HAVE TO.
BUT IT WOULD BE GOOD TO JUST LAY OUT FOR US AND WE HAVE IT, I JUST DON'T HAVE IT WITH US AS THE, THE ACTUAL DEBT PAYMENT SCHEDULE SO THAT THIS YEAR THERE'S A COUPLE HUNDRED THOUSAND THE NEXT YEAR, ONE BOND COMES OFF, BUT THE OTHER BOND STARTS TO HAVE TO PAY OFF MORE PRINCIPAL.
SO JUST SO WE CAN HAVE THAT THREE TO FIVE YEAR PLAN OF HERE'S THE DEBT WE CURRENTLY HAVE.
IT MIGHT BE BENEFICIAL TO LOOK TO BONDING TWO YEARS DOWN THE ROAD AS OPPOSED TO ONE OR FOUR JUST TO SEE HOW THAT ALL SLOTS.
THE OTHER, SO AS SOME DEBT COMES OFF, WE CAN CONTEMPLATE ADDING NEW DEBT TO THE SCHEDULE.
BUT I'LL MAKE A NOTE TO, TO THROW THAT OUT THERE.
[00:25:01]
WE HAVE SOME THERE ALSO, I DON'T THINK ON THE WATER, BUT I DON'T DUNNO FOR SURE.SO MOUNT VERNON LOOKS LIKE 2025.
BECAUSE THAT'S ACTUALLY ONE OF THE OTHER REPORTS THAT ONCE THIS IS DONE, KIM AND I ARE GONNA START TO FOCUS ON IS THE BOND FUNDING THAT TOOK PLACE.
IT DOESN'T SEEM LIKE THERE'S A LOT OF MAINTENANCE TO UNDERSTAND WHAT WAS SPENT OR WHAT'S ACTUALLY LEFT.
THERE'S SOME OF, I CONSTANTLY HEARD OF AS BUCKETS, BUT THERE'S SOME OF THOSE BUCKETS THAT JUST LOOK LIKE THERE'S A DECENT AMOUNT OF MONEY LEFT TO BE USED FOR THOSE PROJECTS AND THERE'S OTHERS THAT HAVE ACTUALLY OVERSPENT.
SO WE JUST NEED TO GET OUR HEAD AROUND EXACTLY WHERE WE STAND WITH EACH ONE OF THOSE BUCKETS SO WE CAN THEN BY THE, OUR GOAL IS BY THE END OF THE YEAR TO HAVE ALL THAT CLEANED UP AND ZEROED OUT THE WAY IT SHOULD BE SO THAT WE KNOW THERE'S MONEY LEFT HERE.
WE OVERSPENT HERE 'CAUSE THERE IS IMPACTS ON THE GENERAL FUND FOR, ESPECIALLY IF WE OVERSPENT ON A BOND, THEN IT HAS TO BE FUNDED BY THE GENERAL FUND.
SO THERE'S NOT HUGE DOLLAR AMOUNTS IN PLAY, BUT WE DO WANT TO CLEAN IT UP SO THAT IDEALLY AT THE END OF 2022, EVERYTHING IS JUST EXACTLY WHERE IT'S SUPPOSED TO BE.
AND WE CAN PRESENT A REPORT THAT SAYS THIS BOND'S FULLY FUNDED AND FULLY UTILIZED THIS BOND THAT WAS FOR MOUNT VERNON STILL HAS $50,000 LEFT.
SO THAT WE CAN THEN WHEN WE'RE PRESENTED WITH THE BILLS FOR MOUNT VERNON AND SAY, WELL THAT'S $150,000 BILL, THERE WAS 50,000 LEFT ON THE BOND TO BE USED FOR MOUNT VERNON.
WHERE ARE WE GONNA FIND THE EXTRA HUNDRED THOUSAND? BECAUSE IT SEEMS LIKE THAT'S WHERE SOME WORK NEEDS TO BE DONE, IS PEOPLE KNOWING WHAT'S LEFT TO SPEND AND WHERE THE MONEY'S GONNA COME FOR THE OTHER THINGS THAT AREN'T ALREADY BUDGETED.
AND A LOT OF THESE ARE COMING TO FRUITION NOW, JUST WITHIN THE PAST COUPLE WEEKS.
THERE'S ANOTHER WATER LINE BREAK, A PUMPING STATION ISSUE.
SO IT'S UNDERSTANDING WHERE WE CAN PROACTIVELY LOOK TO GET THAT MONEY AS OPPOSED TO HAVING TO WALK IN AND SAY, WELL WE NEED 20 GRAND 'CAUSE THE PUMPING STATION JUST HAD AN ISSUE.
SO MONICA ENDS THIS YEAR, SO THIS AMOUNT IS OUR LAST PAYMENT FOR MONICA AND WE DON'T HAVE ANYTHING FOR X 37 FOR DEBT.
AND THEN, UM, THAT BRINGS US TO, AND UM, WE, UH, ALL, I THINK THESE WERE ALL 3% INCREASES CONSISTENT WITH WHAT WE DID FOR MANAGEMENT CONFIDENTIAL EMPLOYEES.
UM, AND JUST AS A POINT OF ESTIMATION, UH, THESE NUMBERS AS AS BOARD, ONCE THEY GO ON THE PRELIMINARY BUDGET, UM, THEY CAN GO DOWN BUT THEY CAN'T GO UP.
UM, UM, THE LAST PAGE IS THE ASSESSOR'S EXEMPTION IMPACT REPORT.
UM, I REALLY DON'T HAVE ANY INFORMATION TO SHARE ON THIS AND THAT BRINGS US THROUGH THE ENTIRE BUDGET
SO WE HAVE MADE SOME CHANGES TO THE BUDGET.
UH, WELL WE'VE, WE HAVEN'T MADE SOME CHANGES.
WE'VE LOGGED SOME POTENTIAL CHANGES FOR INCLUSION.
SOME OF THEM ARE RELATED TO, UH, PERSONNEL ISSUES, UH, AND CHANGES.
UM, AND SOME OF THEM ARE, ARE BASED ON SOME OTHER THINGS, BUT, BUT PAT AND KIM WERE ABLE TO PUT TOGETHER, UH, PUT TOGETHER A LIST.
UM, PAT WOULD YOU BE ABLE TO WALK US THROUGH WHAT YOU HAVE, SETTING ASIDE SOME OF THE PERSONNEL ISSUES THAT WE ARE YET TO MAKE A DECISION ON FORMALLY? SURE.
I MEAN THE, THE VAST MAJORITY ARE POSITION RELATED.
WHETHER IT'S THE ADDITION, THE SUBTRACTION AND THE ANCILLARY EFFECTS OF THOSE BECAUSE THEY DO AFFECT SOCIAL SECURITY, THEY COULD POTENTIALLY AFFECT THE RETIREMENT COSTING.
SO AS THOSE WERE BROUGHT TO THE TABLE,
[00:30:01]
TIM AND I WENT THROUGH ALL THE RAMIFICATIONS THROUGH THE VARIOUS SCHEDULES TO MAKE ALL THE ADJUSTMENTS.UM, SO THERE ARE INCREASES TOO OR DECREASES FOR THE SET, THE POSITION THEMSELVES TO THE RETIREMENT COSTS THINGS AND SOME OF THE HEALTHCARE ISSUES.
UM, OUTSIDE OF THOSE, THEY'RE JUST SMALL ONE-OFFS THAT EITHER DEPARTMENT HEADS BROUGHT TO OUR ATTENTION THAT SOMETHING DIDN'T LOOK RIGHT AND WE FIXED IT.
THE ONE EXAMPLE WAS THE SENIOR POOL.
UM, THE LINE ITEM WAS ERRONEOUSLY ADMITTED FROM THE BUDGET.
SO THAT WAS ADDED BACK INTO OUR LIST.
AND THEN A COUPLE OTHER ONES WHERE DEPARTMENT HEADS CAME BACK TO RANDY AND MADE THE CASE THAT THEY REALLY SHOULD HAVE MORE IN THEIR BUDGET.
THOSE WERE SMALL ITEMS HERE AND THERE.
THAT'S WHERE WE THINK ONE WAS COMMUNITY DEVELOPMENT, WHERE WE THOUGHT THAT WE HAD SEEN SOME HISTORICAL INFORMATION THAT WOULD'VE ALLOWED US TO GET RID OF A LINE ENTIRELY.
CHRIS LET US KNOW THAT, YOU KNOW, THERE MIGHT'VE BEEN AN ACCOUNT CODING ISSUE AND THAT WAS SPECIFICALLY FOR LIKE HIS WIFI CONNECTION AND SOME OF HIS SUBSCRIPTIONS.
SO THOSE WERE, ONE OF THE THINGS WE WANNA DO BETTER NEXT YEAR IS TO HAVE THAT STUFF MORE NAILED DOWN INTO RANDY'S BUDGET SO THAT WE HAVE MORE INTERACTION.
WE DID HAVE A TON OF INTERACTION WITH THE DEPARTMENT HEADS, BUT GET THEM ADDITIONAL TIME TO LOOK AT THE BUDGET SO THEY CAN GET A FULL GRASP OF WHAT THEY'RE SIGNING UP FOR SO THAT WE CAN CATCH THE CHRIS HALL THING BEFORE WE GET TO THE GAP BETWEEN SUPERVISOR BUDGET AND ADOPT THE BUDGET.
SO THESE WERE OUTSIDE OF THE SALARY RETIREMENT.
THE OTHER THINGS WERE JUST THINGS THAT WERE EITHER MISSED OR NEEDED FURTHER DISCUSSION AND THEY WEREN'T HUGE DOLLAR AMOUNTS.
I SAY I THINK WE'LL MAKE A COPY IF YOU'D LIKE.
SO AT THE END OF IT, WITH EVERYTHING WE HAD ASSUMED A $76,000 NEXT GOOD OVER THE BUDGET.
SO WHEN WE FIRST PUT THE SUPERVISOR'S BUDGET TOGETHER AND ALL THE ESTIMATES CHANGED, WE HAD SEEN THAT WE WERE 15,000 OVER THAT, UH, SALARY TAX.
THE 2% SALARY TAX THAT EVERYBODY REFERS TO THIS 76,000 GETS AS FAR UNDER THAT BEFORE WE DISCUSSED ANY ADDITIONAL CHANGES.
AND ACTUALLY ONE OF THE PIECES OF PAPER THAT I PUT IN FRONT OF EVERYBODY IS THE ACTUAL TAX LEVY CALCULATION.
'CAUSE IT DOES GET A LITTLE CONVOLUTED WHEN WE JUST SAY IT'S A 2% INCREASE.
IF YOU LOOK AT THOSE LINE ITEMS, THERE'S FIVE DIFFERENT THINGS THAT ACTUALLY GO INTO THE TAX LEVY LIMIT INCREASE.
SO IT'S NOT THAT YOU CAN JUST LOOK AT SOMETHING AND SAY, WE'LL TAKE THAT AMOUNT, MULTIPLY BY 2% AND THAT'S YOUR INCREASE.
SO WE HAVE THAT ON THAT SHEET.
THERE'S THE BOTTOM LINE NUMBER OF 30,000,488 IS THE NUMBER YOU HAVE TO BE AT OR UNDER TO AVOID HAVING TO CHANGE THE LOCAL LAW.
WITH THESE CHANGES THAT ARE BEING PROPOSED, WE WOULD BE UNDER THAT BY $56,000.
AND THEN DEPENDING ON THE ACTUAL FLOW THROUGH OF THE SALARY CHANGES, THAT AMOUNT COULD BE APPRECIABLY HIGHER, PROBABLY OVER A HUNDRED THOUSAND FOR THE TAX CA TAX CAP CALCULATION ITSELF.
SO I KNOW, UM, WE'VE HAD SOME CONVERSATIONS, UH, ABOUT, UM, SOME ADJUSTMENTS TO THE BUDGET.
I KNOW THAT BETH AND I TALKED ABOUT, UH, THE SLIGHT REDUCTION IN THE GRANT CONSULTANT, UH, BUDGET LINE.
WE TALKED ABOUT RESTORING THAT TO, UH, THE ADD THE ADDITIONAL DEBT $5,000 BACK IN.
UM, AND WE'VE ALSO TALKED A LITTLE BIT ABOUT OUR, OUR, OUR PAYROLL AND TIMEKEEPING SOFTWARE AS WELL.
UH, WE WANNA MAKE SURE THAT THAT THAT'S, THAT'S WELL FUNDED BECAUSE IT'S GONNA BE A PRIMARY FOCUS, UH, FOR 2023.
UM, WE HAVE TALKED TO, UH, A COUPLE FIRMS AND WE HAVE, UM, THE COST THAT WE PROJECTED UNDER OUR CURRENT SYSTEM.
UM, IF WE DO NOTHING DIFFERENTLY, I THINK WE HAVE BUDGETED, UH, 70 73, 73, UH, FOR 2023.
UH, AND THAT IS BECAUSE OF A, WE HAD A DISCOUNT THAT EXPIRED THAT THEY USED TO RECRUIT NEW BUSINESS.
UM, TALKING TO, UH, THE, THE VENDORS THAT, UH, THAT, THAT PROVIDE SERVICES THAT, THAT WE'RE LOOKING AT, UM, WE'RE EARLY IN THOSE DISCUSSIONS.
UM, AND IF WE MIGHT BE OKAY WITH 73, UM, BUT DEPENDING ON WHAT WE WANNA PURCHASE, WHAT WE WANNA CONTRACT WITH
[00:35:01]
THEM FOR THE ANNUAL OPERATIONS COST, UH, COULD BE AS HIGH AS, UM, LIKE 96,000 PER YEAR.THAT WOULD BE IF, IF WE HAVE 'EM GIVE US ALL THEIR PRODUCTS, ALL THEIR SOFTWARE.
UM, SO, YOU KNOW, WE NEED TO SEE WHERE EVERYTHING SHAKES OUT, BUT I'D RATHER BE HIGHER ON THAT.
UM, SO WE CAN GET DONE WHAT WE NEED TO GET DONE.
SO THAT IS ANOTHER AREA FOR POTENTIAL INCREASE.
SO IS THERE ANYTHING ELSE THAT WE WANT TO TALK ABOUT AS FAR AS, UM, PROGRAM COSTS OR ANY DEPARTMENTS THAT YOU'RE LIAISON INTO THAT YOU WANNA LOOK AT THEIR, THEIR BUDGET LENS? I JUST SOME, SOME RANDOM THINGS LIKE THERE JUST VARIETY OF RANDOM THINGS.
AND ONE WAS, UM, IN TERM, AND THIS IS AN EXAMPLE WHERE SOMETIMES WE HAVE A CENTRAL PLACE WHERE WE HAVE IT, BUT THEN IT APPEARS A LOT OF TIMES IN INDIVIDUAL DEPARTMENTS.
I'M JUST CURIOUS WHETHER WE'RE BETTER TO CENTRALIZE THE DOOR ONE, FOR EXAMPLE, AS IT IS IN DOG CONTROL, THEIR LEGAL SERVICES HAVE REALLY SKYROCKETED.
AND NOT JUST THIS YEAR, THERE'S ANOTHER THAT WAS ALMOST DOUBLED.
BUT IF YOU GO BACK EVEN TO THE YEAR BEFORE, THAT WAS ALREADY, AND THIS MAY SOUND LIKE A SMALL ITEM, BUT I I REALLY THINK IT'S A LOT OF THESE SMALL ITEMS THAT CONSTANTLY ADD UP.
AND, AND THE TREND I'VE SEEN IS THAT IT'S, IT HAPPENS ONE YEAR FOR A REASON, BUT THEN NEXT YEAR'S EXCEEDED ON THAT THAT PREVIOUS YEAR.
AND WE DON'T GO BACK AND LOOK AND, AND THERE'S TONS OF SMALL THINGS LIKE THIS, BUT THEY ADD UP.
AND THAT'S, AND AGAIN, I'M NOT TARGETING A DEPARTMENT OR A PARTICULAR LINE, BUT THIS IS JUST A FEW EXAMPLES.
SO, UM, I REMEMBER THERE WAS THE CASE BEING MADE IN 2021 THAT FOR SOME REASON THERE NEEDED TO BE A SLIGHT INCREASE, BUT NOW WE'RE USING THAT AS THE BASIS FOR THE FUTURE.
AND THAT'S EVEN BEING DOUBLED.
SO IN 21, THE LEGAL FEES THERE WERE 3002 YEARS LATER FOR DOG CONTROL, THE LEGAL FEES ARE 13.
AND SO I, I'M JUST CURIOUS WHAT IS, IS THIS A ONE TIME SITUATION? BUT AGAIN, WE DON'T COME BACK THE NEXT YEAR AND THEN READJUST IT, UM, AND LEGAL FEES.
SO SHOULD THAT REALLY BE RUNNING THROUGH THE LEGAL DEPARTMENT? SO THERE'S MORE OF A MONITORING CONTROL? I'M NOT EVEN SURE EXACTLY WHAT THAT'S FOR, BUT THAT JUST SEEMS SIGNIFICANT TO ME.
THE TWO YEARS IN A ROW, WE'VE GONE FROM 3000 TO 13,000 FOR LEGAL FEES, JUST FOR INVOLVED.
SO FOR 22 WE'VE SPENT 8,000 5 45 IN LEGAL AND I THINK IT WAS A $6,000 BUDGET.
SO WE ALREADY OVER BUDGET BY 2,500 FOR THIS YEAR.
UM, LAST YEAR WE SPENT 14,000, I THINK IT SAYS THE ORIGINAL BUDGET WAS 3,500.
SO I THINK IT'S JUST BEEN CONSISTENTLY OVER, UNDER BUDGETED EVEN BEFORE THAT, BEFORE 21, BECAUSE I DON'T REMEMBER PRIOR TO THAT.
SO I GUESS THEN IT BEGS THE QUESTION, WHY WHY IS THIS RIGHT? YOU KNOW? UM, AND NOT THAT THAT'S SOMETHING WE'RE GONNA SOLVE HERE, BUT I GUESS I'M SPEAKING MORE TO A BIGGER, BIGGER QUESTION.
BIGGER ISSUE, AND WE BROUGHT THIS UP THE LAST FEW YEARS, IT'S LEGAL, LEGAL AND PROFESSIONAL THAT'S REALLY PAID OUT OF THERE IS THE EVEN VETERINARY FEES.
THAT'S WHAT YEAH, THAT'S WHAT I WAS SUSPECTING.
SO IT, IT REALLY JUST DEPENDS ON THE BOARDING OF THE DOGS AND STUFF LIKE THAT.
BUT I THINK IT'S PRETTY HARD TO, THAT'S REALLY JUST SKYROCKETED.
I KNOW OUR BILLS HAVE, I MEAN WE HAVE, WE'VE HAD FOUR DOGS THERE.
LIKE THEY PASSED A FEW MONTHS BECAUSE I KNOW THE RESCUES ARE PAID.
THERE'S NO ROOM FORM ANYWHERE ELSE.
SO, SO THAT MAKES AT LEAST THAT'S MORE DESCRIPTIVE TO UNDERSTAND.
THAT'S THE VETERINARY, IT'S NOT LEGAL CASE AND WE CAN CHANGE, WE COULD CHANGE THE VERBIAGE ON THAT.
THAT'S SOMETHING WE'VE BEEN TRYING TO DO FOR THE BUDGET.
SO I CAN MAKE A NOTE FOR THAT.
AND AGAIN, THERE WAS JUST ONE EXAMPLE, I DIDN'T MEAN TO SEEM LIKE I WAS TARGETING THAT, BUT IT'S LIKE AN AN EXAMPLE WHERE THERE'S AN INCREASE FOR A YEAR BASED ON AN ISSUE.
THAT WAS ONE OF THE THINGS WE SET OUT TO IMPROVE USING THE FIVE YEARS OF DATA.
WE WENT BACK AND WOULD LOOK AT EXACTLY THAT, THAT YOU HAVEN'T SPENT THIS FOR FIVE YEARS.
WHY IS IT JUST CONSTANTLY ROLLING OVER? AND ADMITTEDLY SOME OF THE DEPARTMENT HEADS WERE, MATTER OF FACT THAT WE HAD IT LAST YEAR, WE JUST MOVED IT FORWARD.
WE DON'T EVEN NECESSARILY SPEND IT.
AND TO THE POINT OF THE ACCOUNT CODING, THAT'S WHERE THAT GETS MUDDIED AS WELL, IS THEY KNOW THAT THEY HAVE THAT 3000 THAT JUST ROLLS OVER YEAR TO YEAR TO YEAR.
IF THEY'RE OVER IN ANOTHER LINE ITEM, THEY COULD JUST CODE INTO THAT.
SO IT'S ALMOST LIKE THEY'RE CATCH ALL ACCOUNTS.
SO THAT IS DEFINITELY ONE OF THE THINGS WE'RE WORKING ON IS THE ACTUAL CODING TO MAKE SURE IT GOES TO THE RIGHT SPACE AND THAT WE ACTUALLY
[00:40:01]
KNOW WHAT THESE BUCKETS ARE SO THAT FOR NEXT YEAR WE'LL HAVE A REALLY GOOD IDEA OF IS IT REALLY MAINTENANCE? IS IT OFF SUPPLIES NEXT YEAR? WE'LL CLEARLY KNOW THESE ARE VETERINARY FEES JUST SO WE CAN HAVE A BETTER IDEA OF WHAT WE'RE SPENDING AND WHERE, BECAUSE WE TALKED ABOUT EARLIER, IT DOESN'T DO US ANY GOOD TO HELP BUDGET IF WE DON'T KNOW WHAT THEY'RE ACTUALLY SPENDING ON SPECIFIC THINGS OR LOOK AT AT THAT PARTICULAR LINE.MAYBE IT'S TIME FOR US TO RETHINK HOW WE DO THAT OR YOU KNOW, AND IT WOULD, UH, THAT INFORMATION FOR EVERYONE, FOR YOU, FOR ALL OF US WOULD BE HELPFUL.
ANOTHER LINE OR ANOTHER EXAMPLE OF THAT, AND NOT THAT IT'S EVERY DEPARTMENT, BUT I NOTICED A GENERAL TREND IN THE MISCELLANEOUS LINES.
A LOT OF DEPARTMENTS, THEY, YOU KNOW, MISCELLANEOUS LINES WERE DOUBLE THIS YEAR OR MORE.
UM, AND SO WE'RE AGAIN, IN KEEPING WITH THAT IDEA, WE WANNA BE MORE TRANSPARENT.
WE WANNA KNOW SPECIFICALLY WHAT THINGS ARE FOR, TO ME, THE MISCELLANEOUS LINE, YEAH.
WE'RE TRYING TO MAKE THOSE GO AWAY AT, AT EVERY TERM, WHETHER OR NOT IT TO REFLECT IN THE BUDGET PIECE OF PAPER ITSELF, BUT TO HAVE THE SUPPORTING SCHEDULES TO UNDERSTAND REALLY WHAT ARE THEY PUTTING IN THIS LANE.
BECAUSE AGAIN, IF IT'S SUPPOSED TO BE OFFICE SUPPLIES, BUT THEY SEE THEY'RE OVER AND OFFICE SUPPLIES AND IT GOES IN THIS WAY MM-HMM
SO IT'S JUST A HABIT THAT PEOPLE HAVE BEEN INTO THAT WE JUST NEED TO GET A BETTER HANDLE ON.
I MEAN, THESE ARE EDUCATED GUESTS AS BEST WE CAN DO, BUT WHEN WE GO OVER THOSE BUDGETED AMOUNTS, WE JUST WANNA UNDERSTAND WHY SO THAT WE CAN GET IT BETTER TARGETED NEXT YEAR.
SO, AND, AND PERHAPS WE SHOULD HAVE LED WITH THIS, WHAT WHAT WE'RE HOPING TO DO, UM, IS HAVE A, A COMPLETE BUDGET READY TO SEND TORE LUCKY BY WEDNESDAY.
UM, SO THEY CAN HAVE THE DOCUMENT READY FOR US ON, ON MONDAY.
SO, UM, WE HAVE TIME TO DISCUSS ANY CHANGES TODAY.
HOPEFULLY WE CAN GET THE BULK OF THOSE CHANGES.
THERE MAY BE SOME THINGS THAT, THAT I HAVE TO DO A LITTLE BIT MORE RESEARCH ON, UH, MONDAY AND TUESDAY.
UM, WHICH I'LL KEEP INFORMED AS WE DO THAT.
UM, BUT THAT'S, THAT'S THE TIMELINE.
SO ARE THERE ANY OTHER SPECIFICS THAT WE WANNA DISCUSS TODAY? I HAVE SIGNS AND SIGNALS, TRAFFIC SAFETY, UM, JUST RECEIVED SOME INFORMATION THAT, UH, SEVERAL OF THE RESOLUTIONS THAT WERE JUST PASSED THAT THAT BUDGET LINE, THEY'VE ACTUALLY SPENT THAT.
SO I DON'T KNOW WHETHER THIS WAS JUST A COSTLY YEAR OR WHETHER THAT BUDGET LINE NEEDED TO BE INCREASED OR IF THERE'S ANOTHER LINE IT CAN COME FROM.
SO IT'S REALLY NOT AN ISSUE TO, TO HAVE THAT.
BUT THAT WAS JUST ONE THAT I HAVE TO NOTICED ONLY BECAUSE WE JUST GOT THAT EMAIL MM-HMM.
THAT THE RESOLUTIONS THAT WERE JUST PASSED, UH, THEIR, THEIR UM, BUDGET LINE WAS ALREADY, UH, EXHAUSTED FOR THE YEAR.
DO YOU GUYS KNOW WHERE WE CAN YOUR TRAFFIC SAFETY IS WHAT PAGE? I THINK TRAFFIC.
IS IT UNDER BG SAW SIGNS? YES.
SO WE HAD IN 2022 BUDGETED 10, 10,000.
UM, KIM, WOULD YOU BE ABLE TO GIVE US SOME HISTORICAL BACKGROUND LIKE WHERE WE WERE IN PREVIOUS YEARS? WHICH LINE IS IT? 33 10 0 32 5.
IT'S A GREAT COMPUTER AGAINST PAPER.
UM, SO THIS YEAR WE ARE AT 20,800 OF THE 21,000.
OUR BUDGET LAST YEAR WE CAME IN AT 12,960 2020, WHICH IS AN ODD YEAR.
THAT'S THE MOSTLY SIDE STUFF TOWARDS THE END OF THE YEAR.
A LOT OF THE TIMES THESE ACCOUNTS GET SKEWED BECAUSE THEY REALIZE THERE'S FUNDS LEFT AND THEY CAN USE 'EM OR TRANSFER 'EM FOR OTHER THINGS.
SO IT MIGHT NOT ALL BE SELLING COSTS, LIKE PRETTY STEADY APPROPRIATE COST.
SO LAST YEAR JUST MIGHT HAVE BEEN SLOW BECAUSE I THINK PAT HAD MENTIONED THEY WERE HAVING, UM, SUPPLY ISSUES, GETTING THINGS IN.
SO THAT COULD BE WHY LAST YEAR WAS SO LOW.
AND THEN WE'RE BACK UP THIS YEAR TO 2006.
SO LAST YEAR WE ENDED AT 12,960 AND TO DATE WE'RE AT 12 20,008 12.
[00:45:10]
CAN YOU, CAN YOU SEPARATE THE, THE SIGN REPLACEMENT VERSUS THE SIGNAL REPAIR IN OUR FINANCE SOFTWARE? THEY'RE ALL, THEY'RE ALL PUT TOGETHER.SO AS LONG AS WE'RE ON THAT PAGE, SAFETY INSPECTION DOWN AT THE BOTTOM, UM, PAGE 20 HERE IT SAYS MAINTENANCE ON A SCANNER WAS $500.
WHEN I WAS TALKING WITH THAT DEPARTMENT, THEY DON'T EVEN OWN A SCANNER FOR THAT DEPARTMENT, BUT THEY DID ADDRESS OR BREAK TO LIGHT A CONCERN.
THEIR ADVERTISING BUDGET WAS UM, TAKEN FROM 500 TO NOTHING.
AND THAT'S LEGALLY REQUIRED FOR THE ADVERTISING THEY HAVE TO DO FOR PROJECTS, ESPECIALLY THE ONES COMING OUT OF PLACE.
THE ONE IN PLACE STILL ZONING CODE.
SO THEY HAVE TO ADVERTISE THOSE PROJECT.
SO IN OUR DISCUSSION WITH THE DEPARTMENT DURING THE BUDGET PROCESS, UH, WE TOLD 'EM THAT THAT $500 WAS GOING TO REMAIN AVAILABLE TO THEM THROUGH A CENTRAL ACCOUNT.
SO THEY'RE OKAY WITH THAT THEN? YEAH.
THEN THERE'S, THEY DIDN'T BRING UP ANYTHING ABOUT THE SCAN.
YEAH, THEY NOTICED IT AFTERWARDS.
SO THEY WERE TRYING TO PUT THE MONEY BACK IN THE BUDGET IF THEY WEREN'T GONNA USE IT.
SO SHOULD WE TAKE IT OUT? MM-HMM
YEAH, THEY DON'T HAVE A SCANNER SO THEY WERE MORE THAN WILLING TO GIVE THAT UP.
UM, AND THEN SO JUST QUICK TO YOUR LEGAL POINT THOUGH, SHOULD WE, FOR DISPLAY PURPOSES, PUT IT BACK THERE TO AVOID THE QUESTION? OR ARE WE COMFORTABLE THAT IT'S GONNA BE COVERED? WHAT'S THAT? THOSE 500 FOR ADVERTISING? IT'S TIME.
I JUST, BECAUSE MEGAN MENTIONED THERE'S A LEGAL REQUIREMENT.
AND THEN THE STATIONARY AND OFFICE SUPPLIES, THEY EXPRESS SOME CONCERN BECAUSE OF THE AMOUNT AND THE PRICE OF THOSE SUPPLIES THAT THEY GO THROUGH THAT UM, THEIR OFFICE HAS SEEN AS DRAMATIC INCREASE IN OFFICE SUPPLIES COSTS IN THE PAST SIX MONTHS.
UM, THEY GAVE SOME EXAMPLES TO ME OF A BOX OF PAPER.
'CAUSE THE SPECIALTY PAPER THEY HAVE TO HAVE BECAUSE OF THEIR PROJECTS, THEY DO LIKE THE PERMIT PAPERS AND SUCH, THEY'RE LOOKING AT, UM, PERMIT CARDS.
THEY HAVE TO HAVE OUR $250 A BOX.
A COUPLE OF OTHER THINGS THEY WERE POINTING OUT, JUST THE ASTRONOMICAL COST BUILDING PERMIT PAPER WAS $250 A BOX AND THEY'VE SWITCHED PRINTERS BECAUSE THE ONE THAT THEY COULD GET FROM CHEAPER ACTUALLY ENC CLOSED AND NOW THEY HAVE A HIGHER PRINTING COST AND THEY SOURCED IT OUT AND THAT WAS THE BEST THEY COULD DO.
SO THEY WERE CONCERNED THAT WITH THAT DECREASED LEVEL, THEY WEREN'T GONNA BE ABLE TO HAVE ENOUGH SUPPLIES TO GET THROUGH THE YEAR.
THEY'RE ALREADY, THEY SAID OVER 2000 PERMITS THIS YEAR ALONE.
SO THEY WERE ASKING TO HAVE THAT RESTORED BACK TO WHAT THEY HAD ASKED FOR.
DO THEY HAVE A MISCELLANEOUS LINE IN THERE? BECAUSE AS WE ARE HEARING FROM CAT, A LOT OF TIMES WHEN THEY HAVE THOSE SITUATIONS WHERE THEY HAVE OTHER LINES THAT THEY'RE JUST, THEY HAVE MISCELLANEOUS THAT'S UH, 500 MM-HMM
BUT I MEAN IT SEEMS LIKE THEY HAVE FLEXIBILITY WITHIN EACH DEPARTMENT THAN TO PULL FROM OTHER AREAS.
I COULDN'T SAY WHETHER THEY DID OR NOT.
I MEAN THE EASY SOLUTION TO THAT IS THE SCANNERS GOING AWAY, THAT 500 CAN GO TWO SUPPLIES.
BUT IF THEY'RE THINKING THEY NEED MORE, I THINK THE DECREASE WAS BASED ON TO DATE THEY'VE ONLY SPENT $1,200.
SHE SAID THAT SHE WAS ABLE TO STOCKPILE OKAY.
WHEN THE PRICES WERE LOW MM-HMM
UM, AND I SAID TO OUR, THE ONE, THE ONE COMPANY WAS CLOSING THEIR DOORS, SHE'S LIKE, I KNEW IT WAS A GOOD PRICE.
SO I STOCKPILED AND I GO, I APPRECIATE YOU REALIZE
HURRY UP AND GET AS MUCH AS YOU CAN AT THAT PRICE BEFORE WE HAVE TO PAY A HIGHER RATE.
BUT SHE SAID SHE'S DOWN TO HER LAST TWO BOXES OF WHAT SHE WAS ABLE TO STOCKPILE.
AND I GO, OKAY, LIKE APPRECIATE A GIRL WHO CAN FIND A DEAL.
SO DO WE HAVE AN AMOUNT THAT WE WANNA AGREE TO RAISE IT TO? WELL WE MONITOR AND WE, YOU KNOW, THERE SEEMS TO BE WAYS TO SWITCH THINGS FROM OTHER LINES IF NEED BE.
AND WE JUST MONITOR THAT FOR NEXT YEAR.
HAD IT ALSO BEEN WORKING WITH AMAZON TO WE, UM, PUT IN DISTRIBUTOR PRICING AND I DON'T KNOW IF HE MENTIONED TO YOU, BUT I MEAN YOU CAN GET DRUMS OF OIL.
SO THERE'S A GOOD CHANCE SHE MIGHT BE ABLE TO GET DISTRIBUTOR PRICING ON THESE, THIS PAPER AND STUFF NOW.
SOME OF IT SHE WAS ORDERING AND THE COMPANY SHE ORDERS FROM, BECAUSE IT'S A GOVERNMENT RATE MM-HMM
THEY CAN SELL IT CHEAPER TO PRIVATE CONTRACT OR SELL IT MORE EXPENSIVELY TO PRIVATE BUSINESSES.
SO THEN SHE KEEPS GETTING BUMPED TO THE BOTTOM OF THE LIST.
[00:50:01]
AND I SAID, I GO, I CAN'T APPRECIATE THAT.BEING A SCHOOL TEACHER, WE FACE THE SAME THING WHERE SCHOOL SUPPLIES TAKE MONTHS TO GET TO US AND IT'S ELMER'S GROUP.
UM, SO SHE HAS LOOKED INTO THAT AND THEN THEY DID BRING UP THE FACT THAT THEY HAD LOOKED FIELDS FOR THEIR SCANNING.
THEY HAD SEARCHED OUT AND UM, THEY WANT, THEY WERE INTERESTED AND SEEING IF WE COULD GET QUOTES OR GET BIDS BECAUSE THEY HAVE SUCH A LARGE AMOUNT OF SCANNING THAT HAS TO GET DONE.
AND UH, THEY HAVE VOICED SOME CONCERN THAT MAYBE THAT'S SOMETHING WE SHOULD SEE IF WE CAN GET OTHER ESTIMATES SO THAT WE'RE MORE COST EFFECTIVE.
'CAUSE MULTIPLE DEPARTMENTS ARE USING THAT TOO.
AND WE ALSO INCREASE THEIR PRINTING BUDGET BY 50%.
UM, WHICH MAY HAVE CAUGHT SOME OF THE, THE, THE, UH, EXPENSES THAT YOU WERE MENTIONING AS FAR AS THEIR, UM, UH, LITTLE PERFORMANCE THAT THEY GET PROFESSIONALLY PRINTED.
SOME, THE GENERAL OBSERVATION WAS ON, UM, SEMINARS.
UH, THERE WERE A VARIETY OF DIFFERENT DEPARTMENTS THAT THERE WERE REALLY SIGNIFICANT INCREASES IN SEMINARS.
AND I THOUGHT WE HAD BEEN TRYING TO KEEP THAT SOMEWHAT, UM, YOU KNOW, UNDER WRAPS.
I MEAN THERE WERE A COUPLE, LIKE 50% INCREASE.
I ENCOURAGE A LOT OF THE DEPARTMENTS INCREASE THOSE LINES JUST BECAUSE I THINK THAT THE, THE TRAINING IS, IS VALUABLE.
I ALSO THINK THAT WE HAD DECREASED BECAUSE OF CO THE COVID NUMBERS WHERE PEOPLE WEREN'T GOING TO SEMINARS.
SO I, I BELIEVE IN SOME CASES, UM, IT'S WHERE IT WAS PREVIOUS BEFORE THE LAST TWO YEARS WHERE NOBODY WAS GOING.
UM, BUT I AGREE WITH RANDY AS WELL.
I MEAN, THE ONES I, 'CAUSE I HAD LOOKED, I HAD NOTICED THAT AS WELL.
DEFINITELY WAS, WAS EYE POPPING IN IN SOME CASES.
BUT, UH, THE, YOU KNOW, THE, THE, UH, THE TRAINING THAT I THINK, ESPECIALLY IN THE POLICE THAT THEY LOOKED AT, UM, IS WELL WORTH IT.
I THINK I WAS THINKING OF SEVERAL OTHER DEPARTMENTS THAT DIDN'T SEEM TO BE AS, YOU KNOW, MAKE AS MUCH SENSE TO DOUBLE, BUT ARE WE STILL ADVOCATING FOR? UM, I THINK ONE OF THE POSITIVE, UH, ASPECTS THAT CAME OUT COVID IS THE POTENTIAL OF THE ABILITY TO, YOU KNOW, DO A LOT OF VIRTUAL THINGS SO THERE'S NOT LOST TIME.
UH, WHERE WE STILL, UM, ESPOUSING THAT THAT'S THE PREFERABLE WAY JUST TO MINIMIZE COSTS ON THE TOWN IN TERMS OF TRANSPORTATION AND LODGING AND THINGS LIKE THAT, WHEN POSSIBLE TO STILL UTILIZE THOSE VIRTUAL OPTIONS.
I, I'M NOT, HONESTLY, I, I MEAN I REALLY SEE THE VALUE IN, IN THE NETWORKING, UH, WITH, WITH OTHER MUNICIPALITIES.
I MEAN, THE WORK THAT THAT WE DO OFTEN IS, IS SPECIALIZED.
AND IN MY EXPERIENCE WORKING IN LOCAL GOVERNMENT, ESPECIALLY WHEN I WAS AT ERIE COUNTY, UM, TO BE ABLE TO, YOU KNOW, SIT AND HAVE, YOU KNOW, TO CHICKEN PIATA AT THE MOND AND ALBANY NEXT TO, YOU KNOW, PEOPLE THAT ARE WORKING ON THE SAME ISSUES AS ME, YOU, YOU HAVE A GREAT EXCHANGE OF, OF IDEAS.
SO, UM, BUT THAT'S, THAT'S THE PHILOSOPHY THAT, THAT I'VE BROUGHT THAT AGAIN, WE'RE WORKING ON THIS BUDGET AS, AS A BOARD MM-HMM
I DEFINITELY AGREE WITH THAT PHILOSOPHY.
I THINK THERE'S, THERE'S NOTHING THAT REPLACES THE IN-PERSON, UH, NETWORKING AND COMMUNICATION AND, YOU KNOW, GETTING OUT OF THE OFFICE.
I THINK ON ZOOM, YOU SEE WITH A LOT OF THESE CONFERENCES, PEOPLE ARE DISTRACTED.
PEOPLE AREN'T, YOU KNOW, A HUNDRED PERCENT ENGAGED AND, UH, THEY'RE COMING IN WHERE THEY'RE GOING.
AND, UM, I THINK IT WAS, IT WAS VERY CONVENIENT.
IT WAS GREAT FOR OUR EMPLOYEES, UH, TO NOT HAVE QUITE AS MUCH TIME AWAY, UM, YOU KNOW, IN, IN ALL ALL INDUSTRIES.
BUT I THINK EVERYONE'S RECOGNIZING, YOU KNOW, ACTUALLY MENTALLY, PHYSICALLY, EMOTIONALLY, BEING JUST AT A CONFERENCE AND JUST AT A TRAINING SESSION, UH, FACE-TO-FACE INTERACTING, NETWORKING, UM, IS, IS WORTH, YOU KNOW, A NOMINAL COST.
UH, THAT WE WERE, YOU KNOW, IN, IN SOME CASES PAYING IN THE PAST.
AND INTERESTINGLY ENOUGH WITH, WITH, UM, SAFETY INSPECTION, I, I SHARED MY SAME SENTIMENTS WITH, WITH TIM.
IT'S LIKE, NO, NO, NO, WE DON'T NEED TO DO THAT WITH, BECAUSE THEY HAVE, THEY HAVE A LOT OF TECHNICAL TRAINING THAT, YOU KNOW, YOU'RE NOT GONNA BE DOING ANY NETWORK
UH, SO
SOMETIMES IT MAKES SENSE AND SOMETIMES IT DOESN'T.
SO I THINK AS LONG AS WE DON'T COMPLETELY GO BACK, WE TAKE FROM THE EXPERIENCE WAYS IN WHICH IT WAS HELPFUL.
AND, AND TRAINING OF COURSE IS VERY IMPORTANT.
SO I JUST, BUT A FEW OF THOSE THINGS SEEM TO JUMP.
THERE'S DEFINITELY, UH, COST SAVINGS FOR, YOU KNOW, A A BASIC CONTINUING ED WHERE YOU'RE JUST LISTEN TO AN INSTRUCTOR AND YOU'RE, YOU'RE IN AND YOU'RE OUT.
UM, WE CERTAINLY CAN SAVE ON THE COST OF SENDING PEOPLE TO THOSE TYPE.
OTHER ONES I THINK ARE, ARE DIFFERENT.
[00:55:01]
A BALANCE.UM, FOR SURE THAT HOPEFULLY MAYBE AFTER THIS YEAR WE CAN SEE MM-HMM
UH, IT NORMALIZE AGAINST, AND I THINK IT'S UP TO THE, YOU KNOW, WE KIND OF HAVE TO HAVE FAITH IN THE EMPLOYEES AND THE DEPARTMENT HEADS THAT ARE KIND OF MAKING THAT CALL AS TO IS IT REALLY WORTH THE, THE TRAVEL EXPENSE OR IS IT REALLY MORE COST EFFECTIVE? UH, IN THE SAME RESULT TO TO SAVE MONEY, DO A VIRTUAL.
SO THEN TO THAT EFFECT ON PLEASE, WHATCHA LOOKING FOR TODAY? 45 CHURCH STREET.
WHAT IS IT? 45 CHURCH STREET IN BRUCE LODGE.
THAT'S THE ONLY ONE IN HAMBURG.
SO THEN TO THAT, IN FACT, DO WE WANNA MAKE A DETERMINATION ON THE SUPPLY LINE FOR SAFETY INSPECTION BEFORE WE MOVE BACK TO THE D FRONT PAGE? I THINK THEY'RE PRETTY MINDFUL OF THEIR SEMINAR COSTS AND GIVING BACK WHEN THEY KNEW THAT THEY WEREN'T GONNA USE A BUDGET LINE WHEN THEY WERE REVIEWING THINGS.
IF WE COULD AT LEAST RESTORE SOME OF THAT.
WHAT ARE YOU PROPOSING? AT LEAST A THOUSAND.
WHEN SHE WAS OUTLINING THE COSTS AND SHOWING ME HOW LITTLE SUPPLIES THEY HAVE LEFT, I COULD APPRECIATE HER FORETHOUGHT TO THINK AHEAD.
AND WHEN I WAS DOWN THERE TALKING WITH THEM, THEY ARE REALLY BEING VERY SCRAPPY ABOUT THINGS LIKE BUSINESS CARDS THAT WERE GOING UNUSED FROM.
SO OTHER PEOPLE, THEY'RE PUTTING STICKERS OVER TO COVER AND REUSE AND FOR, FOR, FOR THAT LINE.
BECAUSE WHEN THE LAST PRINTING COMPANY WAS
UM, HOWEVER, IF WE WANNA ADDRESS THIS, LET'S, LET'S TAKE 500.
WILL WE INCREASE THE 500 WITH THE PRINTING? TAKE THAT OUT, MAKE THAT BACK TO A THOUSAND AND INCREASE THIS TO A THOUSAND AS A COMPROMISE.
SO THAT WOULD BRING FOUR 14 TO 4,004 34 TO 1000.
AND THEN WHAT ABOUT SHOULD WE LEAVE THAT 500 FOR THE SCANNER? AND SO THEY HAVE A BUFFER SINCE THEY DIDN'T REALLY, DO THEY EVER USE THAT SCANNER? MONEY? BUT PROBABLY IT'S PROBABLY NOT BROKEN OUT.
WE BREAK IT OUT IN THE BUDGET FOR THEM TO KEEP TRACK, BUT WE DON'T BREAK IT OUT IN THE SOFTWARE.
'CAUSE I THINK CODING FOR THEM WOULD GET BURDENSOME.
SO IT'S NOT GONNA BE BROKEN OUT, SO WE WOULDN'T KNOW.
UM, BUT WITH THAT EXTRA 500, WHAT DOES EVERYBODY WANNA DO WITH THAT SCAN? I GOT RID OF IT.
YEAH, I THINK MEGAN, THAT WOULD TAKE IT OUT.
REMOVE THERE, BUT MAYBE JUST PUT IT IN MISCELLANEOUS IF THAT'S SO THAT HAD IN THE PAST, OR TO MEGAN'S POINT THAT THEY MIGHT NEED, UH, FOUR 14 GOES FROM THREE TO FOUR, THE SCANNER GOES AWAY.
WHAT WAS THE OTHER ONE? PRINTING.
SO WE'RE TAKING THEIR INCREASE IN DUPLICATING SUPPLIES AND MOVING IT TO PAGE, AREA.
WE'RE NOT TOUCHING DO DUPLICATING.
I MEAN, SO THE 500 LOWER ON THE PAGE DO FIVE, THE MAINTENANCE ON SCANNER.
SO THAT'S 500 GOES AWAY AND PUTS SOME MILES.
SO JUST, UH, SO THAT WOULD INCREASE WITH THE NET NET 500 TO FILL THE INSPECTION.
UM, DO WE WANNA TALK ABOUT A NUMBER FOR THE PAYROLL SOFTWARE? YOU TELL ME WHAT PAGE? THE, UH, CONTRACT SERVICES.
[01:00:01]
UNDER EIGHT.AND THEN THE LINE ITEM ITSELF IS, UH, 4 4 0 CONTRACT PERSONAL SERVICES FOR THE 71.
YOU SAID YOU HAD SEVERAL MEETINGS.
WHAT DO YOU THINK IS A GOOD NUMBER THERE? WELL, I JUST WANNA CHECK BECAUSE, AND THIS WAS, THIS WAS YESTERDAY AND I JUST THAT I GOT AN EMAIL LAST NIGHT THAT I HADN'T EVEN READ YET.
SO, UM, WITHOUT HAVING A, A FULL PROPOSAL, UM, WE DO HAVE A PRELIMINARY, UH, PROPOSAL.
SO THIS, AND, AND JUST TO, TO BE CLEAR, THESE, THIS IS THE, THE REGULAR ANNUAL COSTS.
THERE, THERE WILL LIKELY, UH, BE SOME UPFRONT COSTS AS FAR AS UH, ONE TYPE OR ONE TIME SETUP FEES.
UM, THAT WOULD VARY DEPENDING ON WHAT, UM, WHAT VENDOR WE END UP GOING WITH.
UM, YEAH, BUT I THINK THAT, UH, THE MATH THAT TARA AND I DID BASED ON THE NUMBERS THAT THEY GAVE US WAS 96,000 WOULD COVER COVER EVERYTHING THAT THEY WOULD PROVIDE US ANNUALLY.
WHICH WE MAY NOT NEED EVERYTHING, BUT I THINK THE LAST TIME WE, WE TALKED ABOUT THIS, WE WANNA MAKE SURE WE HAVE MM-HMM.
ALL OPTIONS AT OUR DISPOSAL AND THEN IS THERE SOMETHING WE'RE ALREADY PAYING OUT SOMEONE ELSE? YES.
WHAT, SO WHAT WAS INCLUDED IN THE PRELIMINARY BUDGET WAS THE 70, 71,000, WHICH IS WHAT'S TYPICAL FOR WHAT WE'RE DOING NOW.
WELL, IT IS A SIGNIFICANT INCREASE BECAUSE OUR, UM, DISCOUNT EXPIRED.
SO WE WERE LOOKING AT A BIG BUMP, UH, REALLY WELL IT WAS REFLECTED AS AS DOUBLING THE COST.
BUT AGAIN, THIS IS ONE OF THOSE THINGS THAT WAS UNDER BUDGET IN THE PAST MM-HMM
UM, SO WE WOULD HAVE TO ADD ESSENTIALLY AN ADDITIONAL 25,000 AND WE'D BE GOING TO RFP ON THIS ANYWAY.
AND LOOKING MAYBE SOME OF, MAYBE ANOTHER CARRIER, ANOTHER SOMEONE WE HAVE A CONTRACT WITH NOW MIGHT EVEN BE ABLE TO EXTEND WHAT THEY'RE DOING AND THEN IN THE END THERE MIGHT BE SAVINGS.
SO MAYBE IT WON'T BE THAT AMOUNT, BUT BETTER TO HAVE IT IN THERE AND WE HAVE TO TALK TO, TO EVANS TO SEE OKAY, IS THERE STUFF THAT EXACTLY WE ALREADY HAVE.
BECAUSE I KNOW THEY HAD OTHER PIECES THAT WERE AVAILABLE AND THAT MIGHT EVEN BE MORE COST EFFECTIVE.
BUT I THINK TO HAVE IT IN THERE BECAUSE WE NEED TO ACCOMPLISH THIS, UM, IS A GOOD IDEA.
OR JUST MICHAEL, I AGREE WITH THIS.
SO BECAUSE WE HAVE THE POTENTIAL UPFRONT COST, YOU JUST WANNA MAKE THAT A THOUSAND.
SO IT'S 96 ANNUALLY, BUT FOR 23, IF WE MAKE THIS SWITCH, I THINK I HEARD YOU SAY THERE'D BE ADDITIONAL AMOUNTS AS ONE-OFFS TO IMPLEMENT IT.
SO SHOULD THAT GO TO A HUNDRED TO BE SAFER? DID THAT 96 INCLUDE? NO, THAT'S JUST THE ANNUAL.
SO DO WE BUILD IN A LITTLE EXTRA CUSHION IF, IF WE ARE GONNA MAKE THE SWITCH, THEY'RE GONNA HAVE THE ONE TIME TRAINING, INSTALLATION, WHATEVER.
I MEAN I THINK IT'D BE BE HELPFUL AND, AND HONESTLY I THINK THIS IS GONNA SAVE US SOME, SOME MONEY DOWN THE ROAD.
[01:05:13]
MY ONLY CONCERN IS IN THE WRECK, WHICH, YOU KNOW, JOE PRESENTED, BUT I DON'T KNOW THE EXACT NUMBERS.I I DIDN'T HAVE THE TIME TO LOOK OR TO TALK WITH HER WHAT, WHAT SHE REQUESTS.
BUT I KNOW SHE WAS TALKING INITIALLY ABOUT A HUNDRED THOUSAND, UM, MORE.
I THINK IT'S SOMEWHERE BETWEEN 56 AND MAYBE 83 LESS THAN THE DEPARTMENT SPENT LAST YEAR.
WHICH, UM, MY ONLY CONCERN IS I DON'T WANT TO HANDICAP HER IN TERMS OF, YOU KNOW, WE'VE TALKED ABOUT INCREASING THE YOUTH INCREASING, UH, OR YOU KNOW, REORGANIZING, UM, YOU KNOW, THE DEPARTMENTS AND I DON'T BELIEVE SHE'S ADDING ANY NEW HIRES.
SO I, I JUST WANNA MAYBE CIRCLE BACK WITH HER.
I KNOW BETH HAD QUESTIONS, UM, THAT MAYBE SHE COULD GET ANSWERED.
SO I'LL TRY TO GET SOMETHING MAYBE, YOU KNOW, AS SOON AS POSSIBLE.
BUT, SO THAT ON WEDNESDAY, IF SHE REALLY, UH, HAS A SOLID NUMBER OF WHAT SHE REALLY FEELS LIKE SHE NEEDS, I WOULD PROBABLY, UH, ADVOCATE, BUT I JUST DON'T KNOW WHAT THAT NUMBER IS OR, UH, BASED ON, UH, HER PRESENTATION, I KNOW IT'S BALLPARK ABOUT A HUNDRED THOUSAND, BUT I DON'T KNOW IF SHE'S ABLE TO WHITTLE THAT DOWN.
UH, IF WE NEED TO MEET HER TO YEAH, I MEAN THAT WOULD, THAT WOULD TAKE US CLOSE PERHAPS EVEN OVER THE PROPERTY TAX GAP.
UM, SO WE'D HAVE TO I DON'T WANT THAT.
BUT I DO, I DO FEEL LIKE THE BUDGET ON HERS IS PRETTY, IS, IS, IS UH, NOT ONLY THE, UH, ACTUAL AMOUNT IS LESS.
UM, BUT, BUT UH, YOU KNOW, THEN SHE HAD MASTER'S SO I THINK SHOULD AT LEAST GIVE HER A FAIR CHANGE.
I JUST, AGAIN, DON'T WANT HER TO GO INTO HER FIRST YEAR FEELING LIKE SHE'S CONSTRAINED.
AND I THINK THAT MIGHT BE PART OF THE DISCUSSIONS WE HAVE AS FAR AS PERSONNEL GOES.
MAYBE I KNOW I'M ON MY LIST OF SURE.
GOT A LIST OF PERSONNEL DISCUSSIONS, BUT I THINK YOU SAID WE'RE GONNA GO INTO EXECUTIVE.
YEAH, THERE'S SOME THINGS THAT ARE, ARE DEFINITELY GONNA HAVE IMPACT ON THESE NUMBERS.
THERE'S SOME THINGS THAT WE CAN, WE CAN MOVE AROUND.
UM, UH, BUT, BUT PAT AND KIM WILL BE ABLE TO HELP US AS FAR AS, YOU KNOW, IF WE TAKE OR WE REDUCE THE PERSONNEL LINE IN, IN IN ONE BUDGET, THAT DOESN'T NECESSARILY MEAN WE CAN, WE CAN ADD IT WRAP, BUT, BUT YEAH, EXACTLY.
SO WHEN YOU DO HAVE THAT CONVERSATION WITH JILL, IF SHE'S HAD MORE TIME TO LOOK HOLISTICALLY AT REC, SHE MIGHT LOOK AT SOME OF THE REVENUE PROJECTIONS THAT KIM AND I AND RANDY MADE AND SHE MIGHT BE ABLE TO SAY, WELL SHE MIGHT THINK THAT'S CONSERVATIVELY TOO LOW.
AND IF SHE CAN LOOK AT THAT AND THINK THAT THAT REVENUE CAN GO UP, THAT COULD HELP OFFSET THAT ADDITIONAL, UM, PAYROLL COST.
I DON'T KNOW HOW MUCH TIME SHE'S HAD TO DIG INTO IT OR WHAT YEAH, THEY REALLY THINK, YEAH, WHAT, WHAT WE DID AGAIN WAS JUST LAST FIVE YEARS, THIS IS WHAT WE SEEN.
THE BUDGET WAS REALLY HIGH, THE ACTUAL WAS REALLY LOW.
SO WE TRIED TO COME IN SOMEWHERE BETWEEN JUST TO BE REALISTIC.
UM, BUT IF SHE, I MEAN I'M SURE JILL HAS SOME AGGRESSIVE PLANS WHERE SHE THINKS THINGS CAN BE BETTER.
LIKE I KNOW SOME OF THE, SHE HAD MENTIONED THE DAY CAMPS ACTUALLY HAD A WAITING LIST.
SO THINGS LIKE THAT WHERE WE, WE KNOW WHAT WE MADE THIS YEAR, IF SHE FEELS COMFORTABLE THAT THAT MIGHT BE TOO LOW, WE COULD BUMP THAT UP IN HER ESTIMATE TO HELP COVER THAT ADDITIONAL COST.
BASED ON OUR CONVERSATIONS, I'M REALLY CONFIDENT THAT NEXT, GOING INTO NEXT YEAR'S BUDGET, THE REVENUE NUMBERS ARE GONNA BE HIGHER BASED ON JUST, YOU KNOW, WAYS THAT SHE FEELS THAT THEY CAN DO IT.
UM, BUT I THINK WE ARE TRYING TO BE A LITTLE, UH, SAFE AND CONSERVATIVE IN THIS YEAR SINCE SHE IS JUST DOING IT.
BUT I DON'T THINK, I, I THINK WE COULD PROBABLY WORK WITH RAISING THOSE TO HELP OFFSET.
SO I, I COULD DEFINITELY COULD DEFINITELY TALK, LOOK AT DOING THAT.
MAYBE A LITTLE BIT, BE A LITTLE MORE AGGRESSIVE THEN I THINK SHE INITIALLY WANTED TO BE OKAY.
AND I'M PRETTY SURE JOE HAS UM, THOSE FIVE YEAR NUMBERS.
BUT IF THEY NEED ANYTHING TO HELP KIM AND I CAN CERTAINLY TURN AROUND REALLY QUICK TO, TO HELP THAT OUT.
ANY OTHER PROGRAM AREAS THAT WE WOULD LIKE TO DISCUSS? WERE THERE ANYTHING, JUST WAS THERE ANYTHING THAT WE DIDN'T FUND THAT SO WE, WHEN WE LOOK AT THIS, IT MIGHT NOT UM, BE APPARENT TO US IS THERE ANYTHING THAT WE DID NOT FUND FROM LAST YEAR? ANY PROGRAMS OR THINGS THAT, YOU KNOW, JUST KIND OF FELL OFF BECAUSE UNLESS YOU GO LINE BY LINE BETWEEN THE
[01:10:01]
22, YOU, YOU SEE THE CHANGES IN WHAT IS HERE BUT YOU DON'T SEE ANYTHING THAT MAYBE WAS TOTALLY OFF LIKE ANY PROGRAMMING.UM, ONE THAT JUMPED TO MIND ACTUALLY WAS PEN DIXIE.
I THOUGHT THAT WE HAD A BUDGET LINE IN THERE LAST YEAR FOR PEN DIXIE AND I DON'T THINK IT'S IN THERE.
I DIDN'T FIND IT BUT I MIGHT HAVE JUST OVERLOOKED IT.
BUT IT WAS MIGHT BE UH, BE HAMBURG WAS ANOTHER ONE I THOUGHT PREVIOUSLY WE HAD A LINE THERE FOR THAT.
I'M WONDERING IF IT WENT INTO SOMETHING ELSE.
KEN DIXIE'S UNDER ON PAGE 26, UNDER THE A SEVEN 10, THE ONLY THING IN THERE THAT KIND OF CHANGED WAS JILL AND THE SUPERVISOR SUGGESTED MOVING CELEBRATIONS FORMALLY COMMUNITY CONCERNS UNDER I THINK 67, 81 BIT BETTER.
BUT IT WASN'T CUT CELEBRATIONS.
YES, IT WASN'T CUT, IT WAS JUST MOVED TO A DIFFERENT RIGHT.
I REMEMBER I SAW HARMONIA SOMEWHERE ELSE.
SO I DID JUST, I JUST MISSED APPENDIX EITHER.
AND THEN I THINK THE ONLY OTHER IS ON THAT SAME PAGE, THE DOT 18 FOR OFFICIALS.
I DON'T THINK ANYBODY REALLY KNEW WHAT THAT WAS.
SO WE, WE MOVED IT MOVED OUT AS WELL.
AND THEN BETH HAMBURG, I KNOW THERE WE HAVE A, WE WE HAVE FEED MORE MEALS ON WHEELS TOO.
I THINK WE HAVE LIKE $30 RIGHT.
THAT WE GIVE TO THEM AND THAT'S SOMEWHERE, I'M NOT SURE WHERE.
DUNNO IT SOMEWHERE CAN SEE THAT.
SO I DON'T THINK THAT WE ACTUALLY CUT, BUT IF SOMETHING'S MISSING, CERTAINLY MM-HMM WE SHOULD MAKE AN ODOR BECAUSE IT HAVE A ZERO.
BUT I MEAN IF IT WASN'T THERE PREVIOUS, LIKE A FEED HAMBURG, WE'RE NOT SURE.
I MEAN IT COULD CERTAINLY BE ADDED, BUT WE DIDN'T CONSCIOUSLY CUT ANYTHING OTHER THAN THOSE TWO.
SO IF IT WASN'T THERE PREVIOUS, IT PROBABLY WASN'T THERE.
BUT THAT DOESN'T MEAN IT CAN'T BE ADDED MOVING FORWARD.
MM-HMM
IT MIGHT'VE BEEN POINTED OUT OF A DIFFERENT LINE ITEM AND JUST CODED TO GET THEM THE MONEY, WHICH IS THE IMPORTANT PART.
BUT FOR OUR REPORTING PURPOSES, IT, IT DOESN'T SEEM LIKE IT'S CALLED OUT SPECIFICALLY.
SO I DON'T THINK WE BUDGETED FOR THAT IN THE PAST.
'CAUSE THE ONLY PAYMENT WE HAVE FOR FEED HAMBURG WAS IN 21 AND IT WAS OUT OF UM, CDBG ONES FOR 25,000 CARES ACT.
AND YOU SAID THERAPEUTIC POOL IS BACK TO WHERE IT NEEDED TO BE? IT'S PROPOSED TO BE CORRECT.
UM, THE LIBRARY MAINTENANCE BUDGET LINES, SO PAGE 27, DOES THAT INCLUDE PAVING OR IS THAT GONNA BE FOUND UNDER OUR DIFFERENT BUDGET LINE?
[01:15:01]
YEAH.WELL IT LOOKS LIKE WE DID CONCRETE.
THEY DID PAY THE PARKING LOTS, UM, THIS YEAR.
SO IT KIND OF LOOKS LIKE THEY JUST USED IT FOR WHATEVER, SO THEY NEED PARKING LOT, MAYBE CAN'T COME OUT OF THOSE BUDGET LINES.
YEAH, THEY WERE JUST, THEY WERE NOTIFIED THAT THEY COULD GET A MATCHING GRANT.
SO I WANTED MAKE SURE THAT WE WERE AT LEAST FINDING THEM IN A WAY THAT WE COULD GET THAT LECTURE LIBRARY PARKING LOT DONE, ESSENTIALLY HAVE THE COST FOR US.
DO YOU THINK 7,000 IS ENOUGH? I WAS JUST MESSAGING HIM TO FIND OUT.
I'LL HAVE TO REACH OUT TO PAT TOO.
PAT WOULD PROBABLY HAVE THE BEST CENSUS TO MUCH, IT'S GONNA COST FOR LAKE SHORE LIBRARY.
THAT WOULD BE A PRETTY BIG CAPITAL.
UM, AND IT'S NOT THAT LARGE THERE, BUT BRIAN'S PRETTY CERTAIN HE CAN GET THE MATCHING GRANT.
THAT'S WHY IF HE CAN GIVE SOMEBODY TO PAY FOR HALF THE PARKING LOT, I'D PREFER THAT OVER ROSS PAYING FOR THE WHOLE PARKING LOT.
SO I DON'T KNOW THAT THAT WOULD BE IN THAT SEVEN, THAT'S JUST A GENERAL NUMBER.
BECAUSE I DON'T REMEMBER HIM SPECIFICALLY MENTIONING THAT PAVING OF THAT LOT.
IT DOESN'T MEAN WE COULDN'T DO IT, ESPECIALLY IF WE CAN CAPITALIZE ON THE GRANT, JUST WOULDN'T BE IN THAT AMOUNT.
BUT IS THAT SOMETHING WE DID COVER UNDER ARPA? RIGHT.
USE ARPA FUNDING AND HAVE MATCHING GRANT FUNDING.
AND CERTAINLY IF, IF THE OPPORTUNITY PRESENTED ITSELF DOWN THE ROAD AND IT COULD BE SCHEDULED, BUT THE BOARD RESOLUTION COULD ADJUST THAT LINE AND TO COVER IT AS WELL SO THAT THAT 7,000 WOULD STAY FOR WHAT THEY EXPECT.
ALL OF A SUDDEN WE SAY, NOW THAT'S GONNA BE THE PROJECT TO TAPE THE LOT.
WE JUST DO A BUDGET RESOLUTION TO MAKE THE TRANSFER INTO THAT ACCOUNT SO THAT IT'S THERE SEPARATE FOR THAT PARKING LOT.
AND THEN FROM THE GRANT PERSPECTIVE, I'M NOT AN EXPERT YET, PROBABLY EVER WILL BE.
BUT THEN THAT COULD CLEARLY BE CALLED OUT FOR THEM THAT HERE'S THE APPROVAL, HERE'S THE COST, AND THEN THEY COULD HELP REIMBURSE.
THAT'LL BE AWFULLY NICE TO HAVE OUR
I HAD A QUICK QUESTION, AND YOU MIGHT HAVE TOLD US THIS THE FIRST TIME TOO, BUT IN THE CENTRAL DATA PROCESSING THERE WAS, UM, WE WENT TO ZERO ON THE PERSONAL SERVICES PART-TIME TO DECREASE THAT.
OH, I THINK THAT WAS JUST, SORRY, I DON'T MEAN TO INTERRUPT, PAT.
I THINK THAT JEFF WENT TO THE WRONG LINE.
IT MUST, WHEN THE DOCUMENT WAS CREATED, IT SHOULD BE IN THE OTHER LINE FOR BAN.
YOU'RE SAYING THAT THE, THE 0 1 0 2 SHOULD ACTUALLY BE ZERO AND THEN THE 1 0 3 SHOULD BE THAT 52 75 OR THE LONGEVITY AND UM, OKAY.
SO THAT'S JUST LIKE A CLERICAL.
OH, AND I DID ASK FOR CLARIFICATION REGARDING THE STUDY, UH, FOR THE HISTORICAL SOCIETY BECAUSE IT MADE A DIFFERENCE WHICH FUND YOU TOOK IT OUT OF.
IF, IF THEY WERE INCLUDING THE VILLAGE OF PLACE.
AND IT IS, IT DOESN'T INCLUDE THE VILLAGE OF, OKAY.
AND THEN JUST TO, TO ADD, SINCE WE'RE ON THE SAME PAGE, THE, UH, CONSULTANT FEES GRANT WRITER, THIS IS UNDER A 1900, 19 20 0 4 5 6.
WE'RE LOOKING TO BUMP THAT BACK UP TO 35.
[01:20:06]
I KNOW I'VE BEEN ASSIGNED PHONE TAG WITH MARK, BUT ONE OF THE THINGS I WANTED TO GET IS AN UPDATED BREAKDOWN BECAUSE I'D ASKED HIM BEFORE OF, YOU KNOW, HOW MUCH HE'S GENERATED IN, UH, IN GRANTS.UH, DOES, DO, DO WE HAVE THAT? WE, I KNOW HE DID ONE ABOUT THREE, WAS IT THREE MONTHS AGO OF THAT? I DON'T KNOW IF HE'S UPDATED IT SINCE THEN.
I HAVE A SPREADSHEET WITH ALL, ALL OF THIS CURRENT PROJECTS, RIGHT? THAT'S RIGHT.
I HAVE A SPREADSHEET OF CURRENT PROJECTS.
CAN IS THAT, IS THAT DESCRIPTIVE ENOUGH TO THINK IF WE JUST FORWARD THAT TO WHAT WE'VE RECEIVED? BASICALLY, YOU KNOW, LAST YEAR, THIS YEAR, HOW MUCH MONEY HAVE WE ACTUALLY GOTTEN INTO GRANTS BECAUSE OF HIS WORK? MM-HMM
SO I MEAN, THE NATURE OF HIS WORK IS, IS A GRANTS CONSULTANT.
SO THERE'S SOME GRANTS THAT, THAT HE MAY HAVE BROUGHT IN AND THERE'S OTHER GRANTS THAT HE DIDN'T NECESSARILY HAVE ANYTHING HE DIDN'T BRING IN.
I DIDN'T HAVE ANYTHING TO DO WITH, BUT SO THEY'RE ALL ON THAT SPREADSHEET.
IS THAT OKAY? YEAH, THEY'RE FINE.
SO, UM, IF YOU WOULD LIKE TO FURTHER REVIEW THE BUDGET FOR, FOR POINTS OF DISCUSSION, WE CAN, WE CAN TAKE A 10 MINUTE BREAK AND IF YOU WANT TO CONTINUE TO REVIEW THE BUDGET, UH, YOU CAN, YOU CAN DO THAT.
WE CAN COME BACK AND DISCUSS THAT.
UM, OR, UH, IF WE READY INCLUDE THE, THE PROGRAMMATIC DEPARTMENTAL DISCUSSION OF THE BUDGET.
UH, WE COULD ALSO TAKE A BREAK.
WE GOTTA, I NEED TO TAKE A BREAK
AND FINALLY THIS PART, I THINK MAYBE JUST ADJOURN AND GO TO EXECUTIVE SESSION.
SO I'LL MAKE A MOTION TO ADJOURN TO EXECUTIVE SESSION TO DISCUSS MATTERS RELATED TO, UH, PERSONNEL, UH, AND POTENTIAL LITIGATION.
SO WHEN YOU SAY BOARD OF CLEANUP, THAT'S, WE GOTTA DO THAT.
AND THEN THEY WERE ASKING TOO, WHEN I.